Combined Colleges: 2011-2012 Catalog - Class Registration Deadlines

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Class Registration Deadlines

Financial aid programs require enrollment and attendance in class in order for financial aid awards to be paid toward educational expenses. An eligible enrollment is determined by validating that the student is registered, and has been attending, in the required number of credit hours and in the correct program of study on the certification date of the semester in which aid is to be paid. The official academic calendar of the college will be used to determine the official date of enrollment. Flex terms may not have the official date on enrollment published in the calendar. The date will vary according to the start date and length of each flex term. Information on the official date for a flex term can be obtained from the instructional department office at the college. If the student withdraws from the class after aid has been paid, he or she may be required to return a portion of the financial aid received for the term. Please read the section, "Return of Federal Title IV Funds Policy."

Restrictions on Financial Aid Awards for Flex-term and Short-track Class Schedules

In order for a course registration to be counted in the enrollment level for determining financial aid awards, the student must register for the course prior to the close of the regular registration for the semester. This includes all flex terms and sequentially scheduled sessions.

For example, a student taking two 3-hour classes that last for the full semester and two 3-hour flex term classes that do not start until four weeks after the start of the semester must register for all four classes prior to the close of regular registration in order to be counted as a full time student. If the student only registers for the two full-semester classes during regular registration and then registers for the flex term classes later when the classes are scheduled to start. The late registration will not be counted in the enrollment level for financial aid and the student can only be paid as a half time student.

If the student is enrolled in a program that offers classes in short sessions that are sequentially scheduled, for example four 4-week sessions within a 16-week semester, all of the sessions for the semester must be registered at the start of the semester for the student to be counted as full time and receive full time financial aid benefits.

Restrictions on Financial Aid Awards for Non-term Class Schedules

Courses that are offered in a non-term schedule that overlaps between semesters or a course that has a starting or ending date outside of the dates of the semester cannot be counted in the enrollment level for financial aid awarding. For example, if a course is scheduled to begin during the fall semester but will not end until after the last day of the fall semester, that class is not eligible to be counted in the student's financial aid enrollment level. If a class is scheduled to begin during the spring semester but does not end until summer, that class cannot be counted in the student's financial aid enrollment level.